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HR MATTERS E-TIPS
THIS WEEK'S E-TIP: EEO-1 Filing Reminder
July 17, 2007, Volume 9, No. 29
Published by Personnel Policy Service, Inc.
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THIS WEEK'S E-TIP: EEO-1 Filing Reminder
If you are a federal contractor or have over 100 employees, you have
just over two months to adjust to new EEO-1 filing requirements. Find
out what you need to do to comply with the new additions to the form. |
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From Your HR Matters E-Tips Editors
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THIS WEEK'S E-TIP: EEO-1 Filing Reminder
The deadline is approaching for many employers to report to the
federal
government the ethnic, racial, and gender composition of their
workforces. Specifically, if you are a covered employer, you
must file the
Employer Information Report, Form EEO-1, by September 30, 2007.
You also should be aware that the
EEO-1 Report has gotten a
major
makeover that will affect what information you must collect
about your
employees and how you collect it. The Equal Employment
Opportunity
Commission (EEOC) revised the form in response to additions made
to
racial and ethnic categories collected for the 2000 census.
Private employers with 100 or more employees and federal
contractors
with 50 or more employees and a contract of $50,000 or more are
required to submit annual EEO-1 reports to the Joint Reporting
Committee (JRC), a committee of the EEOC and the Office of
Federal
Contract Compliance Programs (OFCCP). These reports track
employee data by race, ethnicity, sex, and job classification.
The EEOC
uses the data to support enforcement of Title VII of the Civil
Rights Act
and to analyze employment patterns. The OFCCP uses the
information
to target employers for compliance evaluations.
The EEO-1 must be filed each year by September 30. Employment
figures from any period in July through September may be used.
Previously, employers had to collect information on five EEO-1
race/ethnicity categories: Hispanic, White, Black, Asian or
Pacific
Islander, and American Indian or Alaskan Native. The new changes
increase the categories to seven: Hispanic or Latino, White,
Black or
African-American, Native Hawaiian or Other Pacific Islander,
Asian,
American Indian or Alaska Native, and Two or More Races.
The EEO-1 instruction booklet, revised in January 2006 for the
2007
reporting cycle, includes definitions for the revised race and
ethnicity
categories:
- Hispanic or Latino: A person of Cuban, Mexican, Puerto
Rican,
South or Central American, or other Spanish culture or origin
regardless
of race.
- White (not Hispanic or Latino): A person having origins in
any of
the original peoples of Europe, the Middle East, or North
Africa.
- Black or African American (not Hispanic or Latino): A
person
having origins in any of the black racial groups of Africa.
- Native Hawaiian or Other Pacific Islander (not Hispanic or
Latino): A person having origins in any of the peoples of
Hawaii, Guam,
Samoa, or other Pacific Islands.
- Asian (not Hispanic or Latino): A person having origins in
any of
the original peoples of the Far East, Southeast Asia, or the
Indian
Subcontinent, including, for example, Cambodia, China, India,
Japan,
Korea, Malaysia, Pakistan, the Philippine Islands, Thailand,
and
Vietnam.
- American Indian or Alaska Native (not Hispanic or Latino):
A
person having origins in any of the original peoples of North
and South
America (including Central America), and who maintain tribal
affiliation or
community attachment.
- Two or More Races (not Hispanic or Latino): All who
identify
with more than one of the above five races.
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The revisions also change the information gathering process. In the
past, the EEOC directed employers to obtain the racial and ethnic
information by visual surveys of the workforce or from post-employment
records. The new revisions direct employers to ask employees to self-
identify voluntarily and only rely on the old method as a back up when
self-identification is not possible.
The EEO-1 instruction booklet includes sample language in Section 4
you can use in an employee questionnaire on race and ethnicity to
explain the EEO-1 voluntary self-identification process. A copy of the
booklet is available on the EEOC's Web site, online at
http://www.eeoc.gov/eeo1/instruction_rev_2006.pdf.
The EEOC also changed the EEO-1 job categories. The new categories
continue to be skill-based rather than industry-based, but the Officials
and Managers category has been split into two subcategories:
Executive/Senior Level Officials and Managers and First/Mid-Level
Officials and Managers. The EEOC believes the subcategories will allow
for more detailed assessment of female and minority involvement at
different levels.
In addition, the old Office and Clerical category has been changed to
Administrative Support Workers, and current references to skilled,
unskilled, or semi-skilled work have been dropped. The Laborers
category is now Laborers and Helpers.
The EEOC has provided helpful information on the
EEO-1 Report on its
Web site at http://www.eeoc.gov/eeo1survey, including a discussion of
the revisions to the EEO-1 form and how to implement the new racial
and ethnic categories. |
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Subscribers to the
Personnel Policy Manual and HR Policy Answers on
CD can find information on the EEO-1 recordkeeping requirements in
Equal Employment Opportunity, Chapter 201, note 23.
Not a subscriber? If you would like to order one of our policy
chapters,
go to:
http://www.hrpolicyanswers.com.
If you have any questions, please call us at 1-800-437-3735. We'll
be
happy to help you. |
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